Media preview
Images render inline and videos play in the page, so the client reviews the actual file, not a thumbnail attachment.
ONLINE PROOFING FOR CREATIVE CONTENT
Online proofing for creative content without the annotation overload
For designers, video, and social teams, ApprovePost is a lightweight approval step for creative files. One private link, an explicit approval or change request per piece, and a record of every revision. No reviewer accounts, no markup tools.
Free plan · No credit card required · Clients never sign up
Real client review
Finished creative, focused feedback, and an explicit decision.
THE SHORT ANSWER
An online proofing tool solves one job: getting a clear decision on visual work from a client or stakeholder. ApprovePost does that job for creative content. You get a media preview, a caption, an approve or request-changes action, and versioned feedback. It deliberately skips the heavy annotation and routing features that full proofing platforms are known for.
THE PROBLEM
Creative sign-off gets lost between the chat message and the file.
When a designer sends a file in a chat, the client replies with feedback in the same thread, and the “final” version lives wherever it was last dropped. Screenshots lose context. Comments about one crop get applied to the wrong round. Half the job becomes reconstructing which comment belongs to which version.
A proofing tool helps when it keeps the review and the decision attached to the file itself. Preview, status, feedback, and version history in one place.
- Clients see the current version with its caption and status.
- Feedback arrives as written text attached to the post, not scattered across chats.
- Each resubmission is a new version in the review history.
What “lightweight” means here
If your workflow needs pixel-level annotations, drawing tools, frame-level timecode comments, or multi-stage routing templates, a full proofing platform is the right call. If you mostly need a clean approve or change request on finished creative work, ApprovePost trades those heavy features for speed and simplicity.
HOW PROOFING WORKS
Share creative work and collect sign-off in five steps.
Keep the review structured so a client can always give you a clear decision.
Upload
Create a client review and add the images, designs, or MP4 videos that are ready for sign-off.
Share
Send one private review link in the channel you already use with the client.
Review
The client previews each file with its caption, sees the status, and decides.
Fix
Change requests come back with written feedback attached to the post.
Approve
Upload a new version or edit the caption, resubmit, and get final sign-off.
THE REVIEWER EXPERIENCE
What a client actually sees on the proof page.
No login. No training. Just the work, the caption, and a clear decision.
Caption, format, and social frame
The caption and presentation format show the content in context, and posts can render inside the layout of the network you plan to publish to - Facebook, Instagram, X, TikTok, LinkedIn, Reddit, or Telegram - such as an Instagram story or a LinkedIn feed post.
One decision per post
Approve or request changes, with changes requiring feedback so you always know what to fix.
Version history
Each version, decision, and comment is listed, so everyone can see how the work got to where it is.
BE CLEAR ABOUT THE TOOL
What ApprovePost does, and what it deliberately doesn't.
ApprovePost supports
- Structured client sign-off for creative files.
- Preview of images and MP4 video within the review.
- Social network frames for posts - Facebook, Instagram, X, TikTok, LinkedIn, Reddit, or Telegram.
- Explicit approval or change-request decisions.
- Written feedback attached to each post and version.
- Revisions: new media versions and caption edits, resubmitted for approval.
- Private review links that reviewers open without an account.
ApprovePost does not support
- Pixel or point annotations and markup tools.
- Frame-level drawing or video timecode comments.
- Multi-stage routing templates for large review chains.
- Side-by-side pixel-diff comparison.
- Editing, transcoding, or rendering software.
If your clients mainly need to say “approved” or “change this,” a simple proofing flow beats a full annotation tool. That's the job ApprovePost is built for.
REALISTIC EXAMPLE
A design handoff without a wall of message threads.
A freelance designer delivers three menu screen concepts to a restaurant client. Rather than emailing files back and forth, they create a review, upload the three concepts, and share one link.
The client opens the link, approves two concepts, and requests changes on the third with the note “darken the background so the food photos stand out.” The designer exports a new version, uploads it, and resubmits. The client approves it the next morning, and the review completes with a clear record of every decision.
The whole exchange happened in one place, with the final approved file and its history ready to hand to the production studio.
Why this fits a light proofing tool
- The client had no account and no annotation skills to learn.
- Feedback arrived attached to the exact post that needed it.
- The new version replaced the old one in the same review.
- Sign-off was explicit and recorded.
WHO IT'S FOR
Creative teams that need a clear yes before delivery.
Designers
Collect focused feedback and clear sign-off on visual work without chasing message threads.
Video and content teams
Preview and approve MP4 drafts before they move into a final edit or publishing pipeline.
Marketing and creative agencies
Standardize client sign-off on ad creative, designs, and social assets across accounts.
In-house brand teams
Send creative to external stakeholders and get explicit approval before it ships.
FAQ
Questions about online proofing for creative content.
Is ApprovePost an online proofing tool?
ApprovePost is a lightweight online proofing flow for creative content. You share visual files with clients, they approve or request changes, and you resubmit revisions. It is deliberately not an annotation or markup suite.
Does ApprovePost have pixel or drawing annotations?
No. ApprovePost does not include pixel annotations, frame-level markup, drawing tools, or video timecode comments. Feedback is written text attached to each piece of content.
Can clients open proof links without an account?
Yes. Reviewers open a private link in their browser without signing up.
What creative files can I share for approval?
JPEG, PNG, non-animated GIF, TIFF, WebP, MP4, MOV, AVI and M4V. Browser-compatible previews are prepared while originals stay unchanged.
Can I revise a design after a client requests changes?
Yes. Upload a new version of the media or edit the caption, then resend it for approval. Version history keeps the trail.
How does this compare to a full creative proofing platform?
Full proofing platforms add markup tools, routing rules and workflow templates for large creative teams. ApprovePost focuses on the simpler job: getting a clear approve or change request from a client on finished creative work.
Do clients see the same file I uploaded?
Yes. Clients see the current version of each file with its caption and status, plus a review history of previous decisions, feedback, and version numbers.
RELATED GUIDES
Go deeper on approval workflows
START FREE
Get creative work approved without the back-and-forth.
Share one private link, collect explicit sign-off, and keep the review history on record.
Free plan · No credit card required · Clients never sign up